STEP 1
Prepare approved notes
Remove unnecessary private details and include the meeting date.
STEP 2
Extract, do not decide
Separate agreed decisions, committed actions, suggestions, and unanswered questions.
STEP 3
Confirm with the team
Verify owners and deadlines. Leave missing values explicit until someone confirms them.
STEP 4
Track the next step
Move confirmed actions into the team’s task system and keep a link to the notes. Start manually before adding automation.
Definition of done
You have one usable output, its claims have been checked, and the next responsible person knows what to do. Keep the original material for future revisions.